Capturing The Best Event Pictures

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Capturing The Best Event Pictures

Getting The Best Images From Your Event And Capturing Perfect Event Moments

If your event is worth its salt, there will be pictures of it all over social media before it’s even over. This kind of promotion can do wonders for your branding, marketing, and sales, but only if you harness it correctly. You don’t want just anything floating around out there with your name on it!

So how do you capture your event moments and take stock of what is out there? We have some ideas and a bonus shot list so you don’t miss a thing!

Create Photo Ops

Everyone has seen photo booths, red carpet step-n-repeats, and green screen experiences at gala dinners, trade shows, and corporate events. While designing your event, include some visually striking areas that will make attendees whip out their phones to snap a picture. This is a great opportunity to include your theme, logo, or event message in a visual way that immerses attendees in the experience.

Social Media Prep

Everyone knows that you need an event hashtag, but sometimes a hashtag isn’t enough. Researching related hashtags that attendees may use, promoting your event hashtag appropriately, and catching those hashtags with geo fencing can all help you keep track of what your attendees are posting.

Social Media Wall

Spark ideas and conversation at your events. Choose a unique event #hashtag, promote it, and get people to use it in their social media posts.  Encourage attendees to post with a fun and interactive social media wall. This kind of tech is a mainstay of successful events, helping build a communal atmosphere and bring attendees together. You could even offer to feature your sponsors’ content to increase their outreach during your event and pave the way for future sponsorships.  Keep your attendees engaged and interacting with your brand.

Friendly Competition

Why not introduce some competition and gamification into the mix? Creating a social media scavenger hunt can encourage attendees to share what you want them to, and give them a thrill as well! Award the attendee who posted the most on each platform, or who posted the most creative picture.

User-Generated Mosaics

Mosaics are composed of lots of small individual photos to create one large piece of artwork. Courtesy of Luster

What’s even more interactive than lots of photo ops? Inviting attendees to be part of a huge mosaic featuring all of their photos from the event! New technology can help you generate mosaic-style artwork created from attendees’ photos they post and hashtag. The mosaic image gradually reveals itself, encouraging attendees to stay engaged and active.

Go Professional

Of course you shouldn’t rely solely on social media posts from attendees for all of your photos. Hiring a professional photographer guarantees you some incredible photos you can use for promotions for years to come. Some tips for working with professional event photographers:

  • Give them a timeline of events, including when you expect them to get there and when they can leave.
  • Identify any crucial people or events that you want them to focus on. If you have multiple photographers, make sure they are spreading out to cover everything so nothing gets missed.
  • Let them know of any important people or sponsors that they should include in their photos.
  • Discuss what these photos’ purposes will be so that the photographer can use that to help them make decisions. Do you want posed, candid, or a mixture? Do you want wide-angled or closer details or both?

Give your photographer a photo shot list so that they know what you expect. This list will help them capture everything you want them to without guessing:

  • Speakers– both in action and mingling
  • Sponsors- logos, important representatives, areas of the event
  • Attendees- lots of happy smiling faces
  • Venue- details and wide-angle shots
  • Important Sessions
  • Wow Moments- anything that you know you will want lots of pictures of for future promotion or an event recap.


Events are getting more visual all the time because attendees are increasingly valuing these immersive experiences. With some planning and the right design, you can give attendees some incredible experiences and capture them on film. If you are interested in upping your game and designing an event that just has to be shared, let us help!